Privacy & Cookie Policy
By Holly Munro – Family & Newborn Portrait Photography
Last updated: 28 September 2025
At By Holly Munro, I respect your privacy and am committed to protecting your personal data. This policy explains how I collect, use, and store your information when you book a session, visit my website, or otherwise interact with my services. It also outlines how cookies are used on my website.
1. Who I Am
Business Name: By Holly Munro
Service: Family & Newborn Portrait Photography
Location: Surrey
Contact: byhollymunro@gmail.com
I am the data controller of your personal information.
2. Information I Collect
I may collect and process the following personal information when you interact with me:
Name(s) of clients and participants (including children, where relevant).
Contact details (email address, phone number, postal address).
Session details (date, location, preferences).
Signed contracts and consent forms.
Photographic images taken during your session.
3. How I Collect Data
Through my website (online forms).
By email and direct communication.
Through contracts and booking documents.
4. How I Use Your Information
Your personal data is used to:
Provide photography services and deliver your images.
Communicate with you about bookings, sessions, and products.
Process payments and manage orders.
Deliver online galleries and print products.
With your consent, showcase selected images for portfolio, website, and social media marketing.
5. Sharing Your Information
I will not sell or rent your data. However, I may share it with trusted third parties when necessary to provide services:
Professional print labs (for delivering purchased products).
Secure gallery providers (for online image delivery).
All third parties are required to respect the security of your data and comply with data protection laws.
6. Marketing & Consent
I will only use your images for marketing purposes (website, social media, portfolio) if you have given clear written consent. You may withdraw your consent at any time by contacting me.
7. Data Storage & Security
Personal data is stored securely on password-protected devices and systems.
Online galleries are protected by secure login links.
Images are stored for a minimum of [insert your retention period, e.g., 12 months] and may be archived securely thereafter.
8. Your Rights
Under UK GDPR, you have the right to:
Access the personal data I hold about you.
Request corrections to inaccurate information.
Request deletion of your personal data (where legally possible).
Restrict or object to how I use your data.
Withdraw consent at any time for marketing/portfolio use.
If you wish to exercise these rights, please contact me at byhollymunro@gmail.com
9. Complaints
If you are concerned about how I handle your data, please contact me first so I can try to resolve the issue.
You also have the right to complain to the Information Commissioner’s Office (ICO): www.ico.org.uk.
10. Cookies
What Are Cookies?
Cookies are small text files that are placed on your device when you visit a website. They help websites function properly, improve user experience, and provide information to the website owner.
How I Use Cookies
My website may use cookies to:
Ensure the website works correctly.
Remember your preferences (such as gallery login details).
Collect anonymous analytics data (e.g., Google Analytics) to understand website performance.
Enable social media sharing or integrations (e.g., Instagram or Facebook).
Types of Cookies
Essential Cookies – required for the website to function (e.g., gallery logins).
Performance Cookies – help me understand how visitors use the site (e.g., analytics).
Functionality Cookies – remember your settings and preferences.
Third-Party Cookies – used by external services (such as printing labs, online gallery providers, or social media platforms).
Managing Cookies
When you first visit my website, you may see a banner asking you to accept or decline non-essential cookies.
You can manage or disable cookies at any time by changing your browser settings. Please note that disabling cookies may affect how the website functions.
11. Updates to This Policy
This Privacy & Cookie Policy may be updated from time to time. The latest version will always be available on my website or by request.